Enrollment Info Checklist | Willow Academy

Enrollment Info Checklist

1. Child Information Form

Full legal name
Date of birth and age
Gender
Home address
Preferred name/nickname
Primary language(s) spoken at home

2. Parent/Guardian Information Form

Full names of all legal guardians
Relationship to child
Phone numbers (home, work, cell)
Email addresses
Home and mailing addresses
Employment details (employer name, work phone)
Custody information or special parenting arrangements (if applicable)

3. Emergency Contacts

Names of at least two emergency contacts not living with the child
Relationship to child
Phone numbers
Authorization to pick up child? (Yes/No)
Photo ID required upon pick up

4. Medical Information Form, Physical, and Immunization Records

Primary physician name and phone number
Dentist name and number
Preferred hospital
List of allergies (food, medication, environmental)
Chronic health issues (e.g., asthma, seizures)
Current medications
Immunization records
Emergency treatment authorization

5. Developmental and Care Information Form

Potty trained? (Yes/No/In Progress)
Nap schedule and preferences
Comfort items (blanket, toy, pacifier)
Food restrictions or dietary needs
Any diagnosed developmental delays or behavioral concerns
Past daycare/preschool experience

6. Contract Hours Form

Requested start date
Requested days/times (full-time, part-time, drop-in)
Anticipated pickup and drop-off times

7. Permissions and Agreements Forms

Photo/video consent form
Sunscreen and bug spray permission form
Emergency medical treatment consent
Sick policy acknowledgement form
Discipline policy acknowledge form
Late pick up acknowledgement form
Auto pay enrollment acknowledgement form
Signed parent handbook acknowledgment form

*The enrollment packet and all supporting forms can be found under the printable forms section.